Current secretary performs the following for the club
Secretary is a member elected position, must be a paid club member. November will be nominations and election is held in December
Attends 12 monthly meetings a year, 10 meetings are held on Tuesday evenings @ 7pm and 2 are held on Saturday mornings @ 9am
Records all minutes of the meetings and keeps a digital and paper copy of all minutes once approved by the membership. Attendance is kept at every meeting and then checked off on the membership roster each meeting to verify meeting compliance. Issues Membership buttons to compliant members at meetings.
Checks mail and sorts bills and correspondence. Forwards bills to treasurer to be paid.
Receives and processes 300+ memberships via PayPal, checks and cash. A digital copy and paper membership roster is kept for every member. Deposit checks and cash and forward receipts to the treasurer as needed.
Maintains active waiting list for membership via email and phone.
Three months of the year acts on behalf of the treasurer giving the monthly report at the meetings. The secretary also is a signer on the checking acct.
Orders / shops for supplies as needed :ie membership buttons, paper products , propane, cleaning supplies etc.
Coordinates club calendar for events, meetings and rentals and posts to website as needed. Alerts members via email as needed
Handles all rentals from start to finish. Phone calls, scheduling rental ,collect deposit and rental fee, meet with renter to unlock clubhouse and then return to check out after rental to return deposit if everything is ok. Give the renter my contact info in case of emergency. This includes cleaning toilets, bathrooms, moping floors and cleaning counters and checking refrigerator to make sure no food is left. Restocking toilet paper and trash bags.
Coordinates Barry Conservation Campership each year by alerting members and families of the opportunity offered by the club. Selects a worthy camper and follows through with the reservation and making sure parents have all the info they need to register the child.
Coordinates the annual Christmas Party every year with pot luck, decorations, tree and yankee swap.
Shovels out the doors during the winter months for rentals, meetings and checks to make sure furnace is running during cold weather. Monitors building and grounds for needed maintenance.
The candidate will need a phone, the internet, computer and working knowledge of email, PayPal and Mailchimp. The officers ask that only serious candidates inquire by contacting lbeard@deeringfishandgame.com or call 464-5138 to schedule interview ASAP